TRI SERVICES EX-SERVICEMEN WELFARE ASSOCIATION

                                                                                                                                                                                    Date: 15/05/2018

 NOTICE: HOLDING OF THIRD ANNUAL GENERAL BODY MEETING

Notice is hereby given to all Members of TRI SERVICES EX SERVICEMEN WELFARE ASSOCIATION (TSEWA) for conduct of Third Annual General Body Meeting of TSEWA at 1000hrs on 24^th Jun 2018 at Community Hall AWHO Ved Vihar, Military Dairy Farm Road, Subhash Nagar, Trimulgherry, Secunderabad – 500015. This will be preceded by NEC Meeting on 23^rd Jun 2018 at 143 Vayu Puri.

Agenda points:-

1.  Welcome address by the President

2. Confirm and approve the Minutes of the Annual General Body meeting held on 25^th June 2017

3. Receive and adopt Annual Report and Audited Financial Statement of Accounts for the year ending 31-03-2018

4. Consider and Approve Appointment of Auditor (s) for the year 2018-2019

5. Ratification of activities undertaken by TSEWA during the year

a) Awareness camps organized during the year
b) Charitable activities carried out during the year
c) Ratification of new members inducted in NEC
d) Enhanced Legal fee
e) General Body Meeting held on 25^th June 2017 has approved forming of TSEWA TRUST; transfer of funds from TSEWA to TSEWA TRUST may be approved, once Commissioner of Income Tax grants permission for the formation of TRUST.

6. Norms to be adopted for awareness camps in various parts of country

a) Travel by TSEWA members- Norms Air/Train
b) Accommodation for visiting members of HO TSEWA to different locations
c) Sharing of expenses – what all be borne by TSEWA and what by the Organizing ESMs
d) Scope of charitable activities – long term/ short term commitments

7. Proposed Budget for the year 2018-2019

8. Financial powers of Treasurer / Treasurer and General Secretary / Treasurer-General secretary and President

9. Latest position of PIL in respect of 32kb ECHS card

10. Steps to be taken to apply to Commissioner of Income Tax for exemption under section 80G

11. First surveillance audit ISO 9001 by GIC London

12. Status of Legal cases and how to expedite the cases

13. Measures to be taken to build Corpus

14. To identify prospective Presidents in the states where TSEWA activities could be propagated & discuss the designation to be assigned to these appointments

15. Road map for membership drive

16. Induction of a Lady member in NEC, if possible

17. Effective communication channel with TSEWA members

18. Succession plan for TSEWA, identification of key appointments and nurturing them for the Job

19. To invite

a) Two members from NEC to give their impression
b) Two beneficiaries of charities form TSEWA to speak

20. Release of TSEWA Brochure and News Letter

21. Discuss any other matter with the permission of the Chair

Col. Dr. G B Sethi (Retd)
Gen. Secretary, TSEWA
Membership No: TSEWA- 58
9440859877

Distribution:-

All members through email / SMS, TSEWA Blog & TSEWA Web Site
Registrar of Societies, Hyderabad
Minutes Register & File Copy
Notice board

Copy of audited statement of accounts for the year ending March 2018 is being sent separately

Please note that:

1. If there is no quorum till 10.00 hrs. The meeting shall be adjourned for another 30 minutes. Following that, the meeting will be held and conducted irrespective of whether there is quorum or not.
2. Only Members of TSEWA are eligible to attend & participate in the meeting according to the bye-laws of the association. No proxy attendance or voting will be allowed